ASSISTANT·E ADMINISTRATIF·VE ET FINANCIER·ÈRE chez GIZ

Responsibility and task

The Administrative and Financial Assistant oversees the following tasks within the BioInnovation Project:

Organization of the workshops

• Establish and maintain a database of establishments (hotels, meeting rooms etc.) and update it with the BRY
• Book hotels and meeting rooms
• Drawing up orders and contracts relating to the logistical organisation of the workshops
• Manage logistics and financial aspects on site
• Track payment of workshop invoices
• Drawing up workshop accounts and monitoring all related receivables/payables
• Establish workshop statistics
• To be the resource person for the good organization of the workshops at the program level.

Logistical organization of missions within Cameroon and abroad

• Provide travellers with a checklist for the preparation of the mission
• Support the preparation of files for the visa application (documentation, appointments with Embassies etc.)
• Booking and purchasing air or train tickets within the country
• Establishing LDAs for international air tickets
• Visitor Management Service in Cameroon
• Track receivables/payables from international travel and airline tickets

Purchasing

• Insure purchases on the spot except for vehicle requirements according to PuR
• Manage procurement and other purchasing files
• Collect purchase requirements for operation within the program to make a quarterly order
• Drawing up purchase orders / purchases   

Finance and accounting

• Assists in preparing the component's estimated budget;
• Assists in tracking expenditures against the budget
• Provides monthly accounting and financial management forecasts;
• Assumes responsibility for financial management, including, for example, requisitioning funds, cash bookkeeping, bank accounts, processing and entering receipts
• Verifies staff members' travel expense statements before submission for signature to the line     manager
• Issues cash withdrawals for supported activities
• Carries out unannounced checks on the accounting of partners supported by the component in the context of local contracts
• Verifies requests for withdrawal of funds by supported partners before validation
• Verifies the component's accounts;

Other duties:

• Filing the documentation of the files physically and electronically in charge
• Participate in the administration and finance meetings of the ProPFE and MS activities
• Supporting other tasks and activities as directed by the supervisor
• Partially replace the Contract Manager
• Supporting the administrative needs of the BioInnovation Project

Qualification, experience and competence needed

• Minimum qualification: Bachelor degree in the domains of Accounting, Enterprise management, Economics or management.
• At least two years’ experience in a similar position
• Good knowledge of computer tools, Windows environment, office package software (Word, Excel, Powerpoint, Outlook ...) accounting software (WINPACCS, CASHBOOK) would be an asset and telecommunication tools (Photocopier, e-mail etc.);
• Being able to work under pressure and in a multicultural team;
• Developed awareness of service delivery and the principle of integrity;
• Good sense of organization and respect of deadlines and rigor;
• Mastery of the English language and a working knowledge of French. German would be an added advantage

Expected starting date: 15.09.2020

Assignment Period:  2 years renewable

Place of employment: Yaoundé

Closing date: August 8, 2020

Internal Classification: Administrative Band 2, Reports to Programme Manager

Application submission: Interested and suitable applicants should forward their applications including a detailed Curriculum Vitae (maxi 2 pages), a one-page cover letter addressing the applicant’s motivation and three (3) professional references.

Application are only received via the GIZ-CM online recruitment platform : 

APPLY HERE