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ASSISTANT·E ADMINISTRATIF·VE ET FINANCIER·ÈRE chez GIZ


Responsibility and task

The Administrative and Financial Assistant oversees the following tasks within the BioInnovation Project:

Organization of the workshops

  • Establish and maintain a database of establishments (hotels, meeting rooms etc.) and update it with the BRY
  • Book hotels and meeting rooms
  • Drawing up orders and contracts relating to the logistical organisation of the workshops
  • Manage logistics and financial aspects on site
  • Track payment of workshop invoices
  • Drawing up workshop accounts and monitoring all related receivables/payables
  • Establish workshop statistics
  • To be the resource person for the good organization of the workshops at the program level.

Logistical organization of missions within Cameroon and abroad

  • Provide travellers with a checklist for the preparation of the mission
  • Support the preparation of files for the visa application (documentation, appointments with Embassies etc.)
  • Booking and purchasing air or train tickets within the country
  • Establishing LDAs for international air tickets
  • Visitor Management Service in Cameroon
  • Track receivables/payables from international travel and airline tickets

Purchasing

  • Insure purchases on the spot except for vehicle requirements according to PuR
  • Manage procurement and other purchasing files
  • Collect purchase requirements for operation within the program to make a quarterly order
  • Drawing up purchase orders / purchases   

Finance and accounting

  • Assists in preparing the component's estimated budget;
  • Assists in tracking expenditures against the budget
  • Provides monthly accounting and financial management forecasts;
  • Assumes responsibility for financial management, including, for example, requisitioning funds, cash bookkeeping, bank accounts, processing and entering receipts
  • Verifies staff members' travel expense statements before submission for signature to the line     manager
  • Issues cash withdrawals for supported activities
  • Carries out unannounced checks on the accounting of partners supported by the component in the context of local contracts
  • Verifies requests for withdrawal of funds by supported partners before validation
  • Verifies the component's accounts;

Other duties:

  • Filing the documentation of the files physically and electronically in charge
  • Participate in the administration and finance meetings of the ProPFE and MS activities
  • Supporting other tasks and activities as directed by the supervisor
  • Partially replace the Contract Manager
  • Supporting the administrative needs of the BioInnovation Project

Qualification, experience and competence needed

  • Minimum qualification: Bachelor degree in the domains of Accounting, Enterprise management, Economics or management.
  • At least two years’ experience in a similar position
  • Good knowledge of computer tools, Windows environment, office package software (Word, Excel, Powerpoint, Outlook ...) accounting software (WINPACCS, CASHBOOK) would be an asset and telecommunication tools (Photocopier, e-mail etc.);
  • Being able to work under pressure and in a multicultural team;
  • Developed awareness of service delivery and the principle of integrity;
  • Good sense of organization and respect of deadlines and rigor;
  • Mastery of the English language and a working knowledge of French. German would be an added advantage

Expected starting date: 15.09.2020

Assignment Period:  2 years renewable

Place of employment: Yaoundé

Closing date: August 8, 2020

Internal Classification: Administrative Band 2, Reports to Programme Manager

Application submission: Interested and suitable applicants should forward their applications including a detailed Curriculum Vitae (maxi 2 pages), a one-page cover letter addressing the applicant’s motivation and three (3) professional references.

Application are only received via the GIZ-CM online recruitment platform : 

APPLY HERE

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