ASSISTANT·E ADMINISTRATIF·VE ET FINANCIER·ÈRE chez GIZ

Responsibility and task

The Administrative and Financial Assistant oversees the following tasks within the BioInnovation Project:

Organization of the workshops

Establish and maintain a database of establishments (hotels, meeting rooms etc.) and update it with the BRY
Book hotels and meeting rooms
Drawing up orders and contracts relating to the logistical organisation of the workshops
Manage logistics and financial aspects on site
Track payment of workshop invoices
Drawing up workshop accounts and monitoring all related receivables/payables
Establish workshop statistics
To be the resource person for the good organization of the workshops at the program level.

Logistical organization of missions within Cameroon and abroad

Provide travellers with a checklist for the preparation of the mission
Support the preparation of files for the visa application (documentation, appointments with Embassies etc.)
Booking and purchasing air or train tickets within the country
Establishing LDAs for international air tickets
Visitor Management Service in Cameroon
Track receivables/payables from international travel and airline tickets

Purchasing

Insure purchases on the spot except for vehicle requirements according to PuR
Manage procurement and other purchasing files
Collect purchase requirements for operation within the program to make a quarterly order
Drawing up purchase orders / purchases

Finance and accounting

Assists in preparing the component's estimated budget;
Assists in tracking expenditures against the budget
Provides monthly accounting and financial management forecasts;
Assumes responsibility for financial management, including, for example, requisitioning funds, cash bookkeeping, bank accounts, processing and entering receipts
Verifies staff members' travel expense statements before submission for signature to the line manager
Issues cash withdrawals for supported activities
Carries out unannounced checks on the accounting of partners supported by the component in the context of local contracts
Verifies requests for withdrawal of funds by supported partners before validation
Verifies the component's accounts;

Other duties:

Filing the documentation of the files physically and electronically in charge
Participate in the administration and finance meetings of the ProPFE and MS activities
Supporting other tasks and activities as directed by the supervisor
Partially replace the Contract Manager
Supporting the administrative needs of the BioInnovation Project

Qualification, experience and competence needed

Minimum qualification: Bachelor degree in the domains of Accounting, Enterprise management, Economics or management.
At least two years’ experience in a similar position
Good knowledge of computer tools, Windows environment, office package software (Word, Excel, Powerpoint, Outlook ...) accounting software (WINPACCS, CASHBOOK) would be an asset and telecommunication tools (Photocopier, e-mail etc.);
Being able to work under pressure and in a multicultural team;
Developed awareness of service delivery and the principle of integrity;
Good sense of organization and respect of deadlines and rigor;
Mastery of the English language and a working knowledge of French. German would be an added advantage

Expected starting date: 15.09.2020

Assignment Period: 2 years renewable

Place of employment: Yaoundé

Closing date: August 8, 2020

Internal Classification: Administrative Band 2, Reports to Programme Manager

Application submission: Interested and suitable applicants should forward their applications including a detailed Curriculum Vitae (maxi 2 pages), a one-page cover letter addressing the applicant’s motivation and three (3) professional references.

Application are only received via the GIZ-CM online recruitment platform :

APPLY HERE