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Finance Assistant at Elizabeth Glaser Pediatric AIDS Foundation


Job Summary

To support the Finance and Accounting Officer in ensuring that financial and accounting

operations of the EGPAF Field Office are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds

Key Responsibilities

1. Accounts Payables

  • Assist in timely processing of staff advances for travel and activities
  • Assist in timely processing of activities participants’ mobile payments
  • Assist in Processing of supplier invoices within agreed timelines
  • Keep track of vendor invoices and report on same.
  • Assist in timely processing and payment of stakeholder dues and update trackers as necessary.

2. Accounts Receivable

  • Assists in collection and review of Field Expense Reports, ensuring the validity and accuracy of all submitted expenses
  • Assists in accurate posting of the advances liquidating expenses to QuickBooks

3. Cash/Bank Management

  • Conducts surprise cash counts
  • Ensure timely banking of any unspent amounts refunded by staff as well as any checks written in favor of the foundation for various transactions.

4. Statutory Requirements

  • Ensure all statutory remittances are paid on time, and that accurate amounts are paid
  • Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny

5. Monthly Reporting activities

  • Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
  • Ensure field offices meets all reporting deadlines for Quick Books end of the month Reports

6. Other Responsibilities

  • Scan and upload accounting vouchers to OneDrive, and archive same in the archives.
  • Support the Audit/Compliance Review Exercises
  • Any other work-related duties as may be assigned

Required skills and experience:

  • Minimum Bachelor’s Degree in accounting, or ACCA IV, CPA IV or equivalent
  • Excellent communication skills
  • Well-developed interpersonal skills
  • Working knowledge of English and French
  • Strong work ethic and ability and willingness to work long hours
  • Able to work in team settings and willingness to learn
  • Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
  • Minimum of 2 years, with 1 year of experience working in a similar organization
  • IT Savvy, including accounting software. QuickBooks knowledge will be an added advantage.
  • Willingness to travel


Problem Solving – Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.

Flexibility – Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.

How to apply:

Qualified candidates must submit a CV and cover letter via the following link: Finance & Accounts Assistant

The screening of applications will be done on an ongoing basis. Please note that only shortlisted candidates meeting the above requirements will be contacted.

Applications are only accepted through the link above.

This position is subject to donor funding.

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) offers equal employment opportunity (EEO) to all employees and job applicants, regardless of race, color, religion, gender, origin national, age, disability or genetics. In addition to the requirements of federal laws, EGPAF complies with applicable national and local laws relating to non-discrimination in employment, in all places where the Foundation has facilities.

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