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Job Advert : Finance and Administration Manager at AFRICAN WILDLIFE FOUNDATION

 


Background:

For effective implementation of AWF Conservation Programs and delivering impact, AWF has adopted a prioritization and Investment approach in its Strategy. This approach entails setting up effective leadership and management teams in the focal countries. As a focal country, Cameroon (Yaoundé Office) is already overseeing three in-country landscapes with adequate funding and human resources. AWF seeks to build a core Cameroon country team with country specific responsibilities in the areas of programs, fundraising, policy, partner relations, financial management and ensuring implementation of AWF country strategy for Cameroon.

Position Summary:

The Finance and Administration Manager provides financial management, accounting, compliance and general administrative support required for the successful implementation of Cameroon country programs. This includes collaborating on funding proposals, coordinating the development of budgets and forecasts, tracking and analyzing revenue and expenditures for the Cameroon country program. He/ She will support the Cameroon Country Director in all aspects of Finance and Administration, provide oversight and leadership to the Cameroon field finance and Administration staff in three in Dja, Campo Ma’an and Faro as well as in tracking implementation of program activities. The Finance and Administration Manager will ensure adherence to donor regulations, AWF policies and procedures, and best practices as dictated by various statutes including Cameroon country regulations. This position requires high-level discretion, the ability to demonstrate good judgment, the ability to assess issues, to advise on best practices, make autonomous decisions, respond to complex questions, and know when to escalate issues. A strong sense of customer service is essential.

The duties of the Finance and Administration Manager may expand to support additional aspects of global programs, as requested. The Finance Manager will report to the Cameroon Country Director with matrix reporting to the Director of Finance. This position will be based in Yaoundé, Cameroon with occasional travel to landscape sites including travels to AWF Headquarters in Nairobi or other sites as required from time to time.

Key duties and responsibilities

Leadership roles,

  • Co -lead, develop, mentor and motivate the finance and administration team in Cameroon.
  • Provide staff with all relevant technical information necessary for them to be successful in their duties.
  • Ensure the Finance and Administration team in Cameroon develop a strong culture of facilitation and support for the field projects without compromising compliance.
  • Establish high level of credibility and manage strong working relationships with both internal and external stakeholders.
  • Ensure consistent and high level of customer service delivery.
  • Ensure country field Finance and Administration staff members meet deadlines-
  • Provides periodic staff training on internal control procedures and accounting tools.
  • Promote team work, professionalism and confidentiality.
  • Manage the performance of the direct reports

Compliance roles,

  • Ensure that the team understands and adheres to AWF and donor financial and administrative policies and procedures.
  • Ensure that internal controls are respected to ensure the integrity of financial and accounting information and to protect the assets of AWF. Report all instances of known or suspected fraud and abuse promptly.
  • Learn donor contracts so as to be in a position to advise on compliance with the use of donor funds and associated accounting.
  • Ensure staff compliance with time reporting requirements
  • Oversee cash flow operations for the Faro Project by ensuring timely projections of cash as per established workplans.
  • Ensure smooth month-end close process for Cameroon
  • Ensure AWF subgrantees, co-applicants and partners comply with AWF and donor regulations
  • Oversee Cameroon all statutory filings and maintenance of records thereof.

Finance and Accounting roles,

  • Functionally supervise all field Finance and Administration personnel in Cameroon.
  • Provide support to field staff in several functions varying from system training and assisting with accounting approvals to facilitate urgent and compliant implementation of programs.
  • Participate in the development and understand Cameroon country program work plans and budgets to ensure appropriate expense coding in the accounting system.
  • Ensure all financial procedures are performed for an effective month-end closure by Cameroon finance staff and share a complete and accurate month-end checklist with Nairobi HQ.
  • Actively participate in grant cost proposals, support Cameroon program workplan development
  • Ensure programmatic commitments, AWF policies and procedures, financial standards and legal requirements are met and managed for compliance
  • Assist with coordinating grant, country and internal audit within Cameroon as well as supporting AWF’s organizational audit.
  • Work collaboratively with others teams and departments in other landscapes, including Nairobi HQ and Washington DC.
  • Serve as creative and thought partner to the Cameroon Country Director and provide solutions and professional advice in the course of implementing Cameroon programs.

Administration roles,

  • In collaboration with AWF HQ procurement team, Country Director, Cameroon and the program teams, ensure that procurement requirements are followed and maintained through a well tracked country procurement plan
  • Oversee optimum use of AWF vehicles and ensure AWF motor vehicle usage policy is adhered to by all staff.
  • Oversee asset and inventory management and ensure adequate tracking and insurance thereof.
  • In coordination with the finance team at HQ and program teams ensure integrated internal controls, timely payment of vendors and full, auditable procurement support documentation filing.
  • Conduct timely quarterly asset verifications & reconciliations and solicit adequate acquisition or disposal approval from donors or internally within AWF’s Admin department
  • Provide security briefing to staff as needed and ensure that all staffs adhere to security policies and procedures. This includes briefing to all newly recruited staff.
  • Ensure that all in-country facilities adhere to safety and security requirements as may be stipulated by local laws and as outlined in the requirements for AWF occupied facilities.

Other duties

  • Undertake other relevant duties as assigned by supervisor(s)

REQUIREMENTS

  • Bachelor’s Degree in Finance, Business, and Accounting.
  • Certified Public Accountant (CPA).
  • At least seven years’ experience in a busy finance office.
  • Ability to work as part of a team in a multicultural environment.
  • Knowledge of any accounting system is an added advantage.
  • Self-organized and able to take own initiative.
  • Ability to manage sensitive and confidential matters with the highest level of professionalism.
  • Strong problem-solving abilities and organizational skills

Desired key Competencies

  • Fluency in French and English
  • Multi-cultural experience desired
  • Non-profit accounting experience preferred
  • Excellent interpersonal skills and experience in building effective relationships at all organizational levels
  • Ability to build productive relationships by interacting with others in ways that enhance mutual trust and commitment
  • Ability to Communicate proactively and in a timely manner to share information, persuade, and influence with the appropriate level of detail, tone, and opportunities for feedback.
  • Ability to take ownership to help develop others’ skills, behaviors, and mindsets to help them maximize their workplace contributions.
  • Ability to actively seek to build and retain a diverse workforce and fostering an equitable inclusive workplace by drawing upon diverse perspectives.

Interested candidates are invited to apply through the following link: Finance and Administration Manager



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