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RECRUITMENT NOTICE OF A SUPPLY CHAIN SUPERVISOR (M/F)

 


Position Title                 :  SUPPLY CHAIN SUPERVISOR        

Number                         : 1 Person

Department                   :  LOGISTICS 

Workplace                     :  DSCHANG

Type of Contract            : Fixed term contract

Probable start date        : December 2022        

PURPOSE OF THE POSITION

To provide all necessary supply/procurement supports to ALIMA’s South-West project, and proceed with maximum efficiency while adhering to ALIMA’s procurement processes/ validation table; but not limited to the coordination.

FUNCTIONAL AND HIERARCHICAL LINKS: PROJECT LOGISTICS MANAGER

MISSION AND MAIN ACTIVITIES

Main mission

Responsibilities

Local Supply:

    Advices the field team and other departments on the availability of the requested products on the local market in terms of quantity, quality and time constraint
    Collects the final versions of internal order documents review and makes the necessary processing according to the validation table
    Send RFQ’s, RFPs and order clarifications to the selected suppliers by ALIMA South-West Project
    Regular Assessment of LOCAL market in order to create and update list of the most convenient suppliers, prices, etc.
    Checks that ALIMAs procedures are followed during local purchasing (quotes and bids to tender), ensures correct financial conditions and negotiates with service providers
    Follows up on orders and outstanding Deliveries and making sure that full/complete deliveries are made by suppliers at all time.
    Updates the contact list with price lists and maintains a network and good professional relations with the various partners
    Follow up the order during the whole supply process, keeping the Project Logistics Manager updated. Reacts in order to take appropriate measures according to field’s supply priorities
    Share the necessary documentation (SPO and sample if need be) to the relevant team for verification during reception of goods.
    Gets feedback about the reception of the goods at the final destination and update the Project Logistics Manager.
    Responsible for managing the samples for the Mission for future procurements.
    Ensure and facilitate the smooth running of the supply admiration, audit internal request (IR), order to be complying/ respect with the supply process.  Assist in proposing corrective measures or adjustment where necessary.
    Perform and coordinate administrative procedures related to purchases and purchase orders, verifying the compliance of ALIMA procedures and ensure the timely payment of suppliers and service providers. 

Administrative Roles:

    To deputize the Logistics Manager in his/her absence and ensure there is continuity of entire supply chain activities in support of the program
    Plan and conduct staff performance reviews for supply staff directly under his staff management and map out the staff performance development plan.
    Assist the Supply Manager for procurement activities planning, organizing and developing the long-term strategy and approach of the South-West Project
    Ensure there is an adequate and neatly organized filling system (both soft & hard archiving) for ALIMA South West project

Maintenance:

    Maintenance of tidiness and cleanliness in the area of work.

Equipment:

    Responsible for any assets assigned to you by the logistics team.

Reporting:

    Sharing of accurate timely weekly report to the Project Logistics Manager by 3pm of every Friday
    Sharing of accurate timely Monthly report by 1st of every Month
    Report the quarterly market survey to the Logistics Manager and Project Coordinator 

EXPERIENCES, SKILLS AND QUALITIES

Experience and Diploma

    A Bachelor’s degree in Supply Chain, business administration or other related field
    Technical diploma in Supply Chain Management is an advantage

Essential

    5 years’ experience in logistics/ supply chain management for humanitarian or commercial organizations.
    Previous experience with ALIMA or other NGOs in Cameroon is an added advantage.

Required Skills

    Essential computer literacy (Excel, Word, Outlook and Internet)
    Training skills
    Well organized with good negotiation and communication skill
    Ability to work as part of a team, a part of multi-cultural and multi-disciplinary team, in emergency and under pressure, to manage stress easily and result oriented
    Can work and create teamwork, flexible, and committed to the assigned position
    Interest in and commitment to ALIMA’s activities, enthusiasm to represent the organization to others, to travel to different regions of Cameroon

Languages: English compulsory (read, written, spoken), French is essential.

 

   COMPETENCIES: 

·       Commitment.

·       Flexibility.

·       Stress Management.

·       Results.

·       Teamwork.

    Service

COMPOSITION OF THE FILE

-        Cover letter

-        Curriculum Vitae updated with email address and telephone of the reference persons

-        Identity papers, diplomas, any proof of experience

E-mail : alima.recrut.cameroun@gmail.com

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